NCC Draft Minutes 28.1.9.

29 01 2009

Nercwys Community Council – Cyngor Cymuned Nercwys
http://www.Nercwys.net
MINUTES OF BUDGET SETTING MEETING

Budget Setting Meeting of the Council held in the Soar Chapel School Room, on Wednesday 28th January, 2009.
Given the Public Meeting on 21st January, 2009, and the time pressure on this Agenda there was no public ten minutes. No members of the public attended to observe the budget setting process.
1. ATTENDANCE Brian Roberts [Chair], Cordula Thomas, Gill Smith, Norma Evans, Darren Williams, Jean Price, Phil Gerrard, Horace Nicholls, Paul Roberts.
In Attendance –County Councillor Nancy Matthews, and Constable Gary Aldous for part of the meeting.
2. APOLOGIES. None.
3. DECLARATIONS OF INTEREST
Councillor Phil Gerrard has properly declared an interest in two matters in the Planning Section of the Agenda – TY Coch and Tyn yr Ynn.
4. CHAIRMAN’S REPORT
The Chair reported that the Village Green appeared to be in good order [subject to the item at AOB], as is the children’s playground.
The street lights opposite the Old Smithy had still not been turned on.
The Carol Service at the Christmas Tree had been well attended, and he had thanked the White Lion for their hospitality.
The Christmas Tree had again been splendid, and he thanked Councillors Phil Gerrard, Paul Roberts for this. Paul Roberts expressed thanks to Lyn for the tree.

5. NOTIFICATION OF ANY OTHER BUSINESS TO BE DISCUSSED AT END OF MEETING
Councillor Jean Price reported, via the Women’s Institute that the tree and plaque on the Village Green needed attention. The Chair undertook to report this to the handyman. ACTION Chair.
6. POLICE CONSULTATIVE ARRANGEMENTS
Constable Aldous had spoken to Eryl Woodward concerning the matter in Mold raised at the Public Meeting.
He now has Special Constables trained up to operate the Speed Watch Programme and this would commence shortly!
With the Chair’s thanks he then left.
.
7. MINUTES OF LAST MEETING
8. These were proposed by Norma Evans and seconded by Gill Smith. Approved as correct and duly signed by the Chair.
9. MATTERS ARISING –not dealt with elsewhere on Agenda.
i] Neighbourhood Watch – the Chair distributed a list of houses and responsibilities to be shared out between the nine members and the Clerk.
10. FINANCIAL MATTERS FINANCIAL MATTERS
i. Register of gifts and hospitalities over £10 –none declared.
ii. Bank Reconciliation
Current as of 5.1.9 Reconciliation No. 7 £1,269.00
Reserve as of 5.1.9. Reconciliation No 5 £16,984.38.
iii. Appointment of Internal Auditor. Following a Report from the Clerk the Council appointed Mr. C. Ridgeway as Internal Auditor.
iv. Clerk’s Fees The Clerk submitted a report that the hourly rate had, as of 1.4.8. rose nationally from £8.91 to £9.13. He asked that he be paid the new rate as of 1.12.8. – being willing to forgo the raise for the period April to November.
He also reported that as discussed at NCC item 9iv on 24.9.8. he had monitored his hours. Although paid for 4 hours per week, he was averaging 8 hours at least. He asked that he be paid for 6 hours per week as of 1.12.8. – the other 2 hours being his contribution to the community.
He then offered to leave.
The Council did not require him to leave. Councillor Horace Nicholls briefly set out the history of the Clerk’s role and remuneration and proposed that the Clerk be paid the new rate as of 1.4.8. for 4 hours, and that as of 1.12.8. he be paid for 8 hours per week. Councillor Phil Gerrard seconded this. The Council unanimously APPROVED the resolution. The Clerk expressed his thanks.
v. Summer Play Scheme –the Clerk reported that the bill and Report had been received from FCC. Again it had received very favourable feedback in the village. Payment £834.18 APPROVED.
vi. Youth Council/Kick Back Wall. The Clerk reported that Abbi Hessing had been elected as the new Chair of the Youth Council at its AGM, following two years of excellent chairing by James Jones. The funding for the Kick Back Wall had varied – the £5,000 from the Landfill Tax Credit Fund [previously agreed in principle] had been withdrawn. HE had however obtained £1,800 from the Sports Council Wales, and £1,500 form the Police and Community Trust. He therefore invited the Council to confirm its grant of £3,000 for the Kick Back Wall [budgeted]. This was APPROVED unanimously.

11. PUBLIC MEETING.
i] County Councillor Nancy Matthews reported that the cables for the new street lights were in fact in ducts, apart from the last 18” where it was not possible to duct. She has written to the member of the public who raised this. She has also asked for the branches to be removed.
The Chair undertook to write thanking John Jones for his public spirited work in planting daffodils. ACTION Clerk to draft.

ii] Footpaths – Councillor Gerrard will monitor this and deal with on an ‘as necessary basis’. Councillor Nicholls reported that the Terrig Trust was no longer operating but Mr. Furze would supply timber for stiles.

12. BUDGET SETTING
Budget was discussed line by line. The following were RESOLVED:
Requests for Funding:
i] NADRA £100 [in recognition of its vital role for the Council communicating with the public];
ii] School – £200 [request for funding for water dispensers];
iii] Church £1,500 [in view of increased costs of maintenance – NB for churchyard/graveyard];
iv] Marie Curie £10
v] Wales Air Ambulance £10
vi] Macmillan £10
vii] Hope House £10
v]Nightingale House £10
vi] Urdd £25

The overall Budget [as attached] was RESOLVED at an increase of 3%
Specific items include budget for a Senior Citizen’s Programme, new equipment in the children’s play area, new notice boards, new bench, and a Christmas Tree.
The Chair noted the high level of the Reserve Account, but that this would be depleted in the forthcoming year with expenditure on the Kick Back Wall, and
Children’s Play Area.

13. RISK ASSESSMENT.
A risk assessment was carried out in accordance with the Local Council Governance & Accountability Guidance, and the level of Fidelity insurance [as per Audit] was reviewed. It was AGREED to continue the level of Fidelity Insurance at £15,000.

14. .CORRESPONDENCE.
i] Flintshire Citizens Advice Bureau Newsletter -for distribution.
ii] Establishing the new NHS in Wales – papers may be found at http://www.wales.gov.uk/consultations or http://www.clwydchc.org.uk
Received.
iii] FCC – Alcohol Control Zones – to list any public places in Nercwys where there is evidence of nuisance or annoyance associated with the consumption of alcohol. None identified.
iv] Urdd – request for funding –see budget
v] St Mary’s Church – request for funding – see budget.

And Additionally –
FCC draft Leisure Services Strategy. The Clerk reported that this document had been received that morning. The document lacked focus on rural areas, and disregarded the needs of the aging population of Flintshire. It was RESOLVED that the Clerk respond accordingly.

15. PLANNING MATTERS
i. 045590 Pistyll Farmhouse – change of use to residential. Approved by FCC.
ii. Planning Appeal re Ty Coch NB Declaration of Interest by Councillor Gerrard. Returned by Clerk to the Planning Inspectorate –by six votes to two the Council supports the appeal.
iii. 045792 Creation of new vehicular access Plas Aros Farm. Returned to FCC –no objection.
iv. 045879 Ty Coch –Retention of garage etc. NB Declaration of Interest by Councillor Gerrard. Returned by Clerk to FCC – by six votes to two the Council supports the application.
v. 045842 Tyn yr Ynn – erection of agricultural building. NB Declaration of Interest by Councillor Gerrard. Returned by Clerk to FCC. The Council has no objection.
The Chair raised concern that Councillors should give proper and due consideration to planning matters. ACTION Clerk to amend form to allow for fuller comments.

16. SENIOR CITIZEN’S PROGRAMME.
Ten responses have been received. These were discussed in detail. The Chair called for a vote as to whether the first event should be in the parish. It was RESOLVED by six votes to do so. It was AGREED to provide a lunch, at the White Lion for Senior Citizens living in Nercwys. Transport as necessary would be provided, and all paid for from the already agreed budget. A second event would be arranged for the Butcher’s Arm subsequently. Thursday is the preferred day, in February. ACTION Clerk.

17. AOB
As above.

18. CLERK’S QUALITY OF SERVICE QUESTIONNAIRES
Offered for completion

19. NEXT MEETING.
7. m. Wednesday, 25th February, 2009.

The meeting closed at 21.15 hours,

…………………………Brian Roberts. Chairman. 25.2.9.

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